Collecting Personal Information
This statement applies to all information collected or submitted in personal contacts, through AVIA’s websites, as well as information we collect at our live events. You voluntarily provide us with this information when you contact us, access or use our website, register for events, join our association, subscribe to our mailing lists, and/or request for members-only information. The types of personal information we collect include, but may not be limited to:
- Name, title and company information;
- Email address;
- Phone and/or fax number; and
- Credit/debit card information (only for those engaging in event registration).
In addition, AVIA uses Google Analytics to better understand the usage of our website. AVIA uses data collected by standard Google Analytics implementation, such as date and time of visit and type of browser/operating system used. All data collected by Google Analytics for AVIA remains anonymous and non-personally identifiable to AVIA. If you would like to know more about Google Analytics, including how to opt-out please visit: https://support.google.com/analytics/answer/6004245.
Use of Personal Information
We will use information we collect or obtain through these various means to:
- Operate and manage our websites;
- Respond to your requests for services and/or information;
- Communicate with you about AVIA services, events, promotions, news, membership and other items we believe will be of interest to you; and
- Fulfill your purchases or registrations.
We may use third parties for the purpose of operating, configuring and managing our websites, maintaining and providing internal support for our database, and distributing our online, email, messaged, or web-based newsletters and other information. Any third parties contracted by AVIA to have access to the personal information we collect are contractually bound by a non-disclosure agreement. However, since AVIA does not manage the privacy policies of third parties, you are advised for your own reference to consult their privacy policies (notably those of Salesforce, Campaign Monitor, Survey Monkey and JotForm).
All AVIA employees are contractually bound by a non-disclosure agreement to ensure there is limited access to your personal information. However, there is always a possibility that your information could be lost due to hostile penetration of commercial servers, technical problems or theft from our databases by unauthorised users. While AVIA takes reasonable measures to ensure that your personal information is secure, we cannot guarantee that all the information will remain permanently secure. We do take particular precautions to protect financial information (credit card data).
In contacting us, or providing us with your personal address information, you have consented to receive communications from us. We will send you emails regarding events, news and promotions. You can opt-out at any time by using the “unsubscribe” link in the footer of each such email or by contacting us at firstname.lastname@example.org with “Unsubscribe” in the subject line. Please note that you may not opt-out of transactional emails related to your membership or purchases.
Correcting and Accessing Personal Information
AVIA is committed to having the most up-to-date and accurate information about you. If you would like to review, correct or remove our holdings of personal information about you, please contact email@example.com. AVIA will, upon request, modify or delete personally identifying information, except for information about payments, membership or purchases.
For questions relating to privacy and how we handle your personal information, we can be contacted at: firstname.lastname@example.org or by mail at:
Asia Video Industry Association
20/F Leighton Centre
77 Leighton Road
Causeway Bay, Hong Kong
Attention: Privacy Officer
Updated: 13 July 2018